Get-Er-Done Club of Gordon Date: 2/11/12 Place: North Shore Resort
Meeting called order @ 10:05 PM by Tim Johnson with 38 members present.
SECRETARY/TREASURER REPORTS: Approved as sent/read
CORRESPONDENCE: Thank you from Circle of Hope for Think Pink Run donation.
COMMITTEE UPDATES:
. Trail = Brett – He requests permission to begin planning development of the trail from #217 to Hwy 27. It will take some time to get permission. Membership agreed to proceed.
. Building = Marvin - Obtained plan & estimate of a commercial (required) post-frame 30’X56’X14’6” building. Any print of the building would need state approval. The estimate of $20,749 is for material only (no concrete); does not include any labor.
UNFINISHED BUSINESS:
. County Road signs on A & M = Hwy Dept has STILL not completed project; can only presume they will be put up in the spring.
. Audit Committee = Kelly, Karen, Pam B completed the audit of 2008 to 2011; all financial records are in order with no deficiencies found.
. Minute to Win It = Date = 5/12/12; teams can register in advance anytime up to 1PM. Registration will be $5/per person ($15/team of 3); teams must be mixed w/youth accompanied by parent. We will do a 50/50 raffle & some 10# boards. Food will be available for sale with 1/3 of the day’s proceeds going to the club. Dick Andrea will make a “traveling trophy” for the winning team. Kathy agreed to provide the food w/Mick’s assistance.
. Winter Ride = Ride was fun in spite of no snow.
. Ice Fishing Contest = Tom reports ticket sales are going well. We need donations from members for door prizes along with club merchandize. Tom still has posters available too. Volunteers for the day are still needed as well; contact Clearwater Resort 715 376-2382
. Nomination of Officers = Results of last meeting: President = Larry Roberts; no other nominations received. Vice President = Brett Corlett; Kathy/Dawn nominated Tim Johnson; Tim accepted the nomination; no other nominations received. Secretary = Gay Larson; no other nominations received. Treasurer = Mick Johnson; no other nominations received. We will cast a ballot for Vice President at the March 11, 2012 meeting.
Mick requested that since we are going to a split Secretary/Treasurer position, we should amend the By-Laws to reflect staggered election of officers so that at no time would there ever be a full officer change. Motion by Marvin/Bob H. to hold elections for President & Treasurer in 2 years from March 2012 and Vice-President & Secretary is elected this year (March 2012) for a 1 year term. Beginning March 2013, the staggered elections will be for 2 year terms. Motion approved.
NEW BUSINESS:
. Legislative Day = Feb. 15th 4 buses will travel to Madison to lobby for the Cap-Step bills AB 465 & SB 365. Tim/Mick will attend.
. Insurance = Renewal is not due until March; Tim will contact Schwartz/Shea for an estimate for next meeting.
. Plum Creek road usage = Tim reports he received a contract from them which is to expire March 31, 2012! This covers the section of property along Crestview Lane to Simms Lake Rd.
. Grooming #217 = Chad reports he has only been able to get out once. He submitted a bill for $400 for 10 miles of trail on 1/29/2012.
. Land Lease Agreement = Tim reports he will schedule a meeting with Town Chair John Cosgrove to further discuss the duration of contract & to document the land description.
Vice President Report: none
AWSC Report: Convention is 3/30-4/1, 2012 @ Manitowoc. Tim/Mick will attend on behalf of NTA (County Rep).
MISCELLANEOUS:
. Marvin = He asked if the membership would be interested in a smaller fundraiser of a mixed pool tournament. He will check details & report at the next meeting.
. North Shore = Brad/Ruby offer the club $100 of the proceeds from the raffle of the wooden eagle ornament IF the board gets filled today.
. Rod = He asked about the club selling pull-tabs. Could the club purchase their own to sell at events?? Mick will check with the Administration of Gaming to see if our licenses cover same.
. Dolly = Meat raffles will be resumed the 4th Sat. of March. Club participation is essential to build our building/groomer fund.
. North Shore = Ruby reminded members of the Guest Bartender might 4/21. Please sign up in advance as the shifts are quickly filling up.
. 50/50 raffle = $40.00 collected; Tom Ruud wins $20.00; he donates his proceeds back to the club. Motion by Rene/Scott to use the $$’s to purchase eagle raffle chances. Motion approved.
Motion to adjourn at 11:10 a.m. by Donna/Kathy – motion approved.
. 50/50 Raffle = $15. won by Denny Haakenson; donated back to the club. Thank you, Denny.
Motion to adjourn by: Larry - Second by: Gay - Time: 11:20 AM
Respectfully submitted by Mick Johnson, Sec/Treas
1/15/12
Get-Er-Done Club of Gordon Date: 1/15/12 Place: Clearwater Resort
Meeting called order @ 10:04 PM by Tim Johnson with 32 members present.
SECRETARY/TREASURER REPORTS: Approved as sent/read
CORRESPONDENCE: None
COMMITTEE UPDATES:
. Building = Marvin - nothing new but would like to know IF the members wish to pursue; the prior estimate given by Mike B. was over-priced! Tim requested we table this discussion to later under “New Business” – Land Lease.
. Trail = Brett - Nothing new. Kathy commented on compliment from 4 sled’s from Ashland regarding Trail #217; for a brand new trail, it was great! The Wausau Paper issue will also be tabled until John W. arrives.
UNFINISHED BUSINESS:
. County Road signs on A & M = Hwy Dept has STILL not completed project; NTA is still following up!
. Audit Committee = Kelly, Karen, Pam B & Shelly expect to meet next Sat.
. Additional Signage = Additional signs/posts are stored @ Haakenson garage. If you notice signage needed, contact Brett and/or Tim.
. Minute to Win It = Details of the 5/20/12 event will be provided @ next meeting.
NEW BUSINESS:
. Road Name & YGoBy Signs = Tim has installed all signs.
. Insurance = Renewal is not due until March; Tim will contact Schwartz/Shea for an estimate for next meeting.
. Winter Ride 1/21 = Chad/Dawn & kids and Tim/Mick are still planning to go; with or w/o snow!
. Upcoming Events = Sis Wood Kid’s Fishing Contest 1/21 @ North Shore; In-House Fishing Contest 1/21@ Buckhorn; J & K’s Appetizer Party 1/21; Gordon P & R Winterfest 1/28; North Shore Fishing Contest 2/4; Super Bowl Party 2/4; YGoBy Meat Raffles 1/21 & 2/4; YGoBy Chili Cook-off 1/28; J & K’s Wild Game Feed 2/11 & Kid’s Sliding Party 2/11@ North Shore. Tom reported details of the Club/Clearwater co-sponsored “Get-Er-Done on the Ice Fish & Fun Day” on 3/3. Posters & Raffle tickets available after the meeting. We are requesting members to donate items (all ages) for door prizes which will be drawn through raffle ticket stubs.
. Land Lease Agreement = Tim reports negotiation w/Town Chair John Cosgrove; duration of agreement is 15 years @ $1/year. It can be reviewed after the meeting with amendments discussion (ie, duration) at the next meeting. Location of property is south of Cty Y across from the Gordon VFD. This site is closer to power & the GVFD was against use of the heli-pad. Tim suggested we initially clear the land for a “trail-head” area which could facilitate funding possibilities. Discussion of a building was again brought up; membership agreed to start with the “trail-head” parking lot, pursue funding possibility with the building as the last piece of the puzzle. Marvin will get material bids only for a 50’X30’X14’ building w/construction by club members.
. Wausau Paper Co. = John Wendorski announced he is leaving Wausau Paper Co. as the business has been sold to Lyme Timber from NYC. Our trail contract will be honored. John will provide contact info for Shawn Ross of Lyme Timber so we can introduce ourselves to them. Pat Scheller will remain until about March 2012.
. Split Secretary/Treasurer positions = With the Cap-Step Program change looming in the near future, it is imperative that we split the positions; too much work for one person. Motion by Brett/Dawn to split the positions with the Treasurer duties to include Membership Chair for AWSC – motion carried.
. Nomination of Officers = President – Kathy/Dawn nominated Tim; he respectfully declined; Mick/Tim nominated Larry Roberts; he accepted on condition that assistance be provided by Tim who agreed. Vice President – Mel/Chad nominated Brett Corlett – he accepted. Secretary – Kathy/Mick nominated Gay Larson; she accepted. Treasurer – Larry/ Kathy nominated Mick Johnson; she accepted. Nominations are closed until next meeting.
Vice President Report: none
AWSC Report: Convention is 3/30-4/1, 2012 @ Manitowoc. Tim/Mick will attend on behalf of NTA (County Rep). Tim asked if any other members were interested in attending. He recommended at a minimum, officers/members should attend the Fall Workshop as there is a lot to be learned. Motion by Jeff Westlund/Donna Meltz for club to provide hotel/banquet costs (mileage shared w/Tim & Mick) for up to 2 officers and/or members to attend Convention &/ Workshop. The club would continue to pay the banquet cost for Tim/Mick. We can revisit this motion should the membership find it too expensive. Motion carried.
MISCELLANEOUS:
. Larry = When does NWTA request new ATV county road access routes? He suggests Roos Rd to the trail adjacent to W. Mail Rd. Tim reports NWTA is out of the business of paying for such route requests as it costs about $1000 per route; businesses in the areas in question must bear the cost & submission must be to NWTA by the first Tuesday in Jan. each year.
. 50/50 Raffle = $15. won by Denny Haakenson; donated back to the club. Thank you, Denny.
Motion to adjourn by: Larry - Second by: Gay - Time: 11:20 AM
Respectfully submitted by Mick Johnson, Sec/Treas
1/15/12
Date: 12/10/11 Place: Buckhorn
Meeting called order @ 4:05 PM by Tim Johnson with 31 members present.
Secretary-treasurer’s report: Approved as sent/read
Correspondence: Invitation from Rolling Hills Snowmobile/ATV Club for the 10th Annual Antique Snowmobile Show & Ride 1/12/12; E-mail from Lodge @ Crooked Lake offering 20% discount for Club winter rides.
COMMITTEE UPDATES:
. Building = (Marvin) on hold until club decides whether to proceed;
. Trail = (Brett) Trail #217 is signed and ready to do. Tim will be ordering “rough trail” signs for the section south of Williams Rd; club needs to decide if we should hire a grader to smooth it;
Mick acknowledged # of volunteers for 3 workdays & reported cost of putting trail in along with insurance increase.
UNFINISHED BUSINESS:
. County Road signs on A & M = Hwy Dept has now promised to have them in by year end!
. Nomination/election of officers = Reminder this takes place next month & Feb. 2012
. Split up treasurer/secretary = Tim reports Mick is totally in favor of doing so; nominations for BOTH
positions is more than welcome!
. Audit Committee = Volunteers requested once again; Mick welcomes an audit for the protection of
the membership & the treasurer; no volunteers received.
. Signs = Left over sign posts and the signs are @ Haakenson garage; see a problem? – any
member can put the sign up or notify the Trail Committee
. Minute to Win It = committee will have info after the holidays
NEW BUSINESS:
. Insurance = Mick notified Mertz-Rookey of increased miles of trail. Calculating based on prior
rate, our expense will increase to about $903. Tim or Larry will contact other insurance for
cheaper rates.
. Winter Ride = Mick will contact Lodge @ Crooked Lake for possible weekends
. Meeting Schedule = Tim read the potential dates/locations. Changes = McNamara’s would prefer
Nov. so switch will be made with the Poodle Inn (June)
. Town Christmas Dinner = Kathy mentioned the Town of Gordon Volunteer headed by Jane
Ross is planned for 12/14 between 4 & 7 PM. All food will be donated; if any member would like
donate, contact Kathy. RSVP by 12/22 to Buckhorn if you plan to attend and/or donate food
item or time
Vice President Report: none
AWSC Report: none
MISCELLANEOUS:
. Marvin = asked what was happening @ NWTA. Tim reports nothing new; just trying to get
the County Hwy Dept to get the signs up on Cty A & M!
. Pam = asked if the club wants to do another cookbook; she has only 60 left; membership
wants to wait as North Shore & McNamara’s are still selling them. Another idea she has
is for a Club Calendar with seasonal pictures of club rides/events
. Vickie = Fishing Contest on Lower Eau Claire on 3/3/12 with food @ Clearwater
. Ruby = Kiddie Tractor pull (which is sanctioned) & can include adults @ Ball Park for the
summer event along with silent auction & craft sales/swap meet with club providing food.
. Scott = will chair (Tim & Larry to assist) a committee to investigate ATV Obstacle course event on
county and or town land.
Membership approved all with Pam as chair of the Calendar Committee; Vickie as chair the Fishing Contest; Brad/Ruby will get info on the tractor races; & Scott as chair of ATV Obstacle Course. Tim asked if the club is interested in the GGND concession stand in July? Vote was “yes” so Mick submit the application request.
Motion to adjourn by: Dawn - Second by: Mick - Time: 5PM
Respectfully submitted by Mick Johnson, Sec/Treas
12/12/12
GET-ER-DONE CLUB OF GORDON 11/13/11
The meeting was called to order at 10:00 AM at St. Croix River Lanes by Tim Johnson with 32 members present.
Secretary Report: Approved as sent.
Treasurer Report: Approved as read
Correspondence: Thank You from Barnestormers (Russ Carter); Request from Gordon Parks & Rec for Winterfest donation (see New Business below)
Committee Updates:
Building (Mike B): No meeting
Trail (Brett): Acknowledged the numerous workers over the 3 days of trail work – awesome turnout & job well done! We completed 14+ miles of new trail on Wausau Paper Co land. Signing of trail will be 12/3; meet @ Haakenson garage @ 9 AM. Recommendations for trail # were # 88 or #217. Vote resulted in #217. Tim will contact businesses for commercial signs for trail.
Christmas Party: Pam reports they sent a letter to all commercial members stating the parameters of hosting the party this year & ensuing years. Response for 2011 was received from 3 members. Host name drawn (of the 3) was Buckhorn; 4 responses received from members who were unable to host this year but would like to be considered for 2012. Gordon Pines Golf Course (new member) was drawn for 2012. Members are encouraged to bring a dish and/or snack to pass; please contact Pam, Kathy, Gay or Larry to report what you plan to bring.
Unfinished Business
. County Road Signs: Signs still not up! Tim will recontact Dan Corbin (NWTA) who was to find out why from the County Hwy Dept.
. UTV update: Tim reports the State Governor’s Council has submitted recommendation for legislation to permanently approve UTV use on State trails. Trial period ends June 2012. 28 of 72 counties opted to participate in the trial period.
. Nomination/election of officers: Tim reminds membership to consider who to nominate effective Jan. 2012. We will also vote at that time whether to split the secretary/treasurer positions.
. Minute to Win It: Mick explained we were not invited to attend the 2nd Annual (s/h/b May 2012) event sponsored by 4 Season’s Rec Club @ Crystal Lake Resort. She questions what the membership wants to do about holding the true 2nd Annual event? After discussion, a committee of Dolly, Dawn & Shelley agreed to plan the 2nd Annual event as a “fun day” for our club members only. Further discussion tabled until the Dec. 10th meeting
New Business:
. Corporation papers: Mick reports she attended a workshop @ the AWSC Workshop where it was impressed on participants to have their clubs incorporated. Incorporation protects officers & members from liability & protects their personal assets from any legal action against the club. Mick filed the application with the WI Dept. of Financial Institutions; we are incorporated effective 10/26/11.
. Board of Directors: This is something else learned @ the AWSC workshop. The Board of Directors should consist of at least 3 members (not officers buy could be past officers) to handle the mundane issues of the club & bring discussion/decisions to the full membership. Appointment of a Board of Directors was tabled to the Jan. 2012 meeting.
. Meeting dates/changes for 2012 schedule: Tim reviewed possible conflicts due to other events. Motion by Jean/Shelly to change 1/8/12 to 1/15/12 so president & sec/treas. are present; motion carried. Motion by Dawn/Joe to continue the 2/11/12 meeting/sliding party @ North Shore Resort, change 4/8/12 meeting to 4/15/12 due Easter Sunday & leave 5/13/12 (Mother’s Day) meeting as is; motion carried. Tim will prepare the meeting schedule for 2012.
. Winterfest donation request: Mick read the letter from Gordon Parks & Rec. requesting sponsorship of the 1/28/12 Winterfest. We donated $200. (Gold level in 2011). Jean B. explained completed projects at the Ball Park & how the money is used. Motion by Dolly/Shelley to donate $200; motion carried.
. Audit Committee: Tim again requested an official audit of the club’s book. Audit committee should have some experience with audits & general bookkeeping procedures . This should be done before nominations in Jan. 2012. No member volunteered; issue tabled to Dec. 10th meeting.
. Kid’s membership: Tim explained a club member has offered to personally pay for individual memberships for kid’s to instill in them the responsibility of club membership & increase membership. Discussion concerning parent involvement with meeting locations serving alcohol resulted in tabling this issue to the Dec 10th meeting.
Vice President Report: None
AWSC Report: Most of the workshops attended by Tim & Mick were previously discussed above with the exception of: Insurance – Schwartz & Shea provides liability insurance based on number of members not miles (we will get a quote to compare to Mertz/Rookey) and Raffles – Paddle wheel raffles are not legal according to the WI Gaming Regulations. Tickets are legal but the paddle wheels are not. Next meeting is 1/6-8/12 which will be attended by Tim & Mick.
Miscellaneous:
. 50/50 raffle drawing: $38.00 collected; winner Rowdy Haakenson paid $19.00.
. Ski- Doo Program: Mick reports only 22 certificates have been turned in by members. The Bowe’s will deliver same to Hayward Power Sports before 11/15/11.
. Pink Run: Jean reports $2904 was raised for Circle of Hope. Kathy, Jean & Mick delivered the money to Peggy Anderson who captured this with a photo which they ran in Duluth/Superior papers. She thanked the committee and the membership for another job well done.
. Website: Thank you to Brett for the redesigned website. Check it out at get-er-done.org. Per Brett this is still a work in progress but much improved. Keep sending him pictures for the site. He informed members that there is a segment called “Traders” whereby members can list recreation vehicle for sale information.
Motion to adjourn: Motion to adjourn @11:45 AM - carried.
Next meeting: Sat, Dec. 10, 2011 @ Buckhorn @ 4PM with Christmas Party to follow. (Bring a dish and/or snack to pass).
Respectfully submitted by Mick Johnson, Sec/Treas